Top 7 + Equipment Maintenance Software of 2023

In this article, we'll explore the world of Equipment Maintenance Software (EMS). We'll delve into what EMS is, why it's important, and how it can benefit businesses of all sizes. 

So, if you're curious about how EMS can streamline maintenance operations and optimize asset management, you're in the right place.

Equipment maintenance refers to the systematic and proactive process of ensuring that machinery, tools, and assets are in prime working condition. 

It involves a series of tasks aimed at preventing breakdowns, reducing downtime, and extending the lifespan of equipment. These tasks include regular inspections, routine servicing, repairing faulty components, and conducting preventive maintenance.

Equipment Maintenance Software, often referred to as CMMS (Computerized Maintenance Management System) or EAM (Enterprise Asset Management) software, is a digital solution designed to facilitate, streamline, and enhance equipment maintenance processes. 

It acts as the central hub for managing all maintenance-related activities, from scheduling preventive maintenance tasks to tracking asset performance and maintenance history.

Equipment Maintenance Software is the digital backbone that empowers organizations to effectively manage maintenance operations. 

It automates maintenance task management, schedules preventive maintenance, and provides detailed maintenance history records. 

This software optimizes the maintenance process, ultimately resulting in increased productivity, reduced costs, and safer work environments.

Let's delve into the key features that make this software a must-have for efficient maintenance management.

1. Inventory Management

It allows businesses to maintain a centralized overview of their stocked assets, spare parts, and supplies. 

With inventory management, you can track stock levels, monitor consumption rates, and receive automated alerts when it's time to replenish inventory. This feature ensures you never run out of critical components, saving both time and resources.

2. Asset Tracking

Asset tracking is essential for preventive maintenance as it enables proactive monitoring, ensuring that assets are operating optimally. It also aids in the quick location of assets, reducing downtime and increasing efficiency.

3. Maintenance Schedules

Scheduled preventive maintenance ensures that assets are serviced regularly, reducing the risk of unexpected breakdowns and costly repairs. With maintenance schedules, you can automate maintenance tasks, assign them to the appropriate personnel, and track completion, all in one place.

4. Predictive Maintenance

Predictive maintenance is a game-changer for businesses. This feature utilizes advanced algorithms and data analysis to predict when equipment is likely to fail. 

By harnessing the power of predictive maintenance, you can address issues before they become critical, extend the lifespan of assets, and optimize maintenance costs.

5. Work Orders and Repairs

Efficient work order management is a vital feature of equipment maintenance software. It streamlines the process of generating, assigning, and tracking work orders. 

Whether it's routine maintenance, repairs, or service requests, work order management ensures that tasks are organized, assigned to the right personnel, and completed on time.

When it comes to managing your equipment maintenance efficiently, having the right software can make all the difference. In this section, we'll introduce you to some of the top Equipment Maintenance Software solutions available in the market.

1. Limble: A Comprehensive Solution

Limble CMMS is a mobile-first maintenance software solution that prides itself on simplicity and efficiency. It empowers authorized personnel to submit maintenance requests with ease by simply scanning a QR code or visiting a URL.

With Limble CMMS, you can customize your dashboard, which helps in reducing downtime and extending the life of your assets.

Key Features:

• Manage between 10 and 1,000,000 assets.
• Centralized overview of assigned work orders, PMs, and detailed maintenance logs.
• Receive instant communications via push and email notifications.
• Respond to and log problems while working on the issue.
• Lookup critical asset information while diagnosing an issue.
• Automate PM scheduling.
• Equipment service management.
• Custom dashboards for maintenance managers

Limble CMMS offers various pricing plans, starting from just $40 per month, with a free trial available for you to explore its capabilities.

2. Asset Panda: Streamlining Asset Management

Asset Panda is an equipment maintenance management solution that excels in asset tracking. This web-based software combines adaptability with strong support, allowing you to configure it to your unique workflow to boost productivity of the entire organization.

Compatible with Windows, Mac, iPad, and iPhone, Asset Panda offers full life cycle management and features like barcode scanning for asset details and support ticketing workflows.

Key Features:

• Full life cycle management.
• Track and manage your assets.
• Barcode scanner to look up asset details.
• Parent/child system.
• Customized exports and reports.
• Support ticketing workflow available via chat, email, and phone.
• Automated process for managing device history and maintenance records.

Asset Panda's pricing varies based on the number of assets you need to manage, starting at $183.33 per month for 250 assets, with a free trial available.

3. eWorkOrders: Simplifying Work Order Management

eWorkOrders is a cloud-based maintenance management solution that focuses on improving efficiency, productivity, and reduction of maintenance costs.

It offers an integrated tool suite for work order management, asset management, inventory management, and preventive and predictive maintenance. eWorkOrders is known for its user-friendly interface and affordability.

Key Features:

• Enterprise asset management.
• Preventive management.
• Materials management.
• Track work order time and accordingly schedule maintenance
• Create reports and access data imports and exports.
• CMMS maintenance checklists.
• Configurable for companies of any size.
• Accessible from a computer or mobile device.

eWorkOrders CMMS starts at just US$35.00 per month, with no free trial but a cost-effective solution for your maintenance needs.

4. AI Field Management: Harnessing AI for Efficiency

AI Field Management is a cloud-based solution designed to empower organizations of all sizes to manage and collaborate with their field workforce effectively, to give a strong maintenance connection.

It allows you to manage workers, site managers, contractors, customers, jobs, equipment, and assets efficiently by geography and time. Originally developed for mobiles and now on the cloud, AI Field Management brings efficiency to your maintenance operations.

Key Features:

• Construction and heavy equipment software.
• Inventory and asset management.
• Time tracking and payroll reports.
• Track data (equipment, location, notes, payment terms, etc.).
• Quick and accurate estimates.
• Website portal for customers for repair requests.
• Seamlessly integrable with any tools.
• Compatible with Android, iPhone, and Tablet.

Pricing for AI Field Management starts at just $7.99 per user per month for the paid version, with a free version and free trial available.

5. Qualtrax: Ensuring Compliance and Quality

Qualtrax is a comprehensive quality and equipment maintenance system that helps businesses manage and control documentation, compliance, workflows, employee training, purchase request automation, and more.

It is a robust heavy equipment management software with a range of features designed to streamline your maintenance processes and ensure maximum efficiency.

Key Features:

• Heavy equipment tracking and maintenance software.
• Manage and control documentation.
• Automate business processes.
• Manage customizable equipment maintenance workflows.
• Streamline testing and training.
• Manage internal and external audits.
• Ensure implementation of critical industry regulations in real-time.
• Link documents with relevant regulatory standards.
• Store audit data in a centralized repository.

Qualtrax offers commercial and heavy equipment CRM software available on annual subscriptions. Please contact Qualtrax for pricing information, with a free trial available.

6. Assignar: Optimizing Workforce and Asset Coordination

Assignar is a cloud-based compliance asset and workforce management platform that simplifies scheduling, dispatch, time tracking, data collection, and communications with your field personnel and the heavy equipment they operate.

With integrations to payroll and accounting systems, Assignar provides visibility, control, and streamlines your operations.

Key Features:

• Real-time fleet tracking for peak performance.
• Schedule crews and equipment.
• Manage compliance.
• Manage assets and equipment.
• Quality and safety management.
• Monitor your progress.
• Equipment manager app compatible with Mac, Windows, and Linux.

Pricing for Assignar is available upon request, with no free trial or free version.

7. Manage Engine: Comprehensive IT Asset Management

ManageEngine AssetExplorer is a web-based solution designed to help small to large businesses manage and track all assets across the organization.

This equipment inventory management software provides unified cloud monitoring for DevOps and IT operations, monitoring the experience of real users accessing websites and applications from desktop and mobile devices.

Comprehensive monitoring capabilities enable DevOps teams to monitor and troubleshoot applications, servers, and network infrastructure, including private and public clouds.

Key Features:

• Asset inventory management.
• Software license administration.
• Compliance review.
• Customizable reports.
• Streamline the entire lifecycle of an asset.
• Purchase order management module.
• Provides configuration management database (CMDB) tool.

Pricing for ManageEngine AssetExplorer starts at $955 for an annual subscription fee for 250 IT assets, with a free version and trial available.

8. Using Proptor as Your Equipment Maintenance Software

Proptor is more than just an inventory management software – it's a versatile solution that can also serve as your Equipment Maintenance Software. Here's how Proptor can efficiently manage your equipment maintenance needs:

• Preventative Maintenance:

Proptor's cloud-based platform allows you to track and schedule preventive maintenance tasks for your equipment. You can set up automated alerts for routine maintenance, ensuring that your equipment stays in optimal condition.

• Maintenance Tracking:

Track the maintenance history of your equipment within Proptor. Monitor maintenance activities, costs, key metrics, and completion rates. 

This data helps in making informed decisions about equipment maintenance and ensures that your assets are well-maintained.

• Work Order Management:

Proptor's ticket management system streamlines work orders and repairs. You can manage complaints, collaborate with team members, and achieve real-time resolutions for equipment issues. This enhances customer satisfaction and reduces downtime.

• Asset Performance:

Proptor's predictive analytics, based on historical records, provide insights into the performance of your assets. This data-driven approach enables you to make proactive decisions to improve asset performance and reduce operational costs.

• Inventory Management:

In addition to equipment maintenance, Proptor also excels in inventory management. Keep track of spare parts and supplies needed for maintenance, ensuring that you never run out of essential items.

• Reporting and Compliance:

Proptor automates inspection and audit processes, reducing errors and inconsistencies. It allows you to collect standardized data and generate compliant reports, making regulatory compliance hassle-free.

• Customer Satisfaction:

By efficiently managing equipment maintenance and repairs, Proptor enhances customer satisfaction. Happy customers lead to a more successful business.

Incorporating advanced features and user-friendly functionalities, Proptor is the ideal choice for businesses seeking comprehensive Equipment Maintenance Software.

With its ability to streamline preventive maintenance, work order management, asset performance analysis, and more, Proptor ensures that your equipment and assets are well-maintained, leading to operational efficiency and cost savings.