We Tested 5 Best Limble CMMS Alternatives for 30+ Days: Here's What We've Found

Is Limble CMMS the Best Fit for Your Maintenance Operations?

Limble CMMS has gained significant traction in recent times, promising to streamline maintenance processes and boost operational efficiency. While it offers a solid foundation, the question remains: Is it the optimal solution for every business?

To answer this, we embarked on a comprehensive 30-day evaluation of top Limble CMMS alternatives. By scrutinising features, pricing, user experience, and customer support, we aim to provide you with actionable insights to select the perfect CMMS for your organisation.

Join us as we discuss the strengths and weaknesses of these platforms, helping you make an informed decision that drives operational excellence.

Limble CMMS is a software solution aimed at optimising maintenance operations, bolstering asset management, and driving overall operational efficiency. 

While the platform offers a robust suite of functionalities encompassing work order management, preventive maintenance scheduling, and asset tracking, user feedback has highlighted specific areas for improvement, motivating this comparative study.

Why Did I Test Limble CMMS Alternatives for 30+ Days? 

Given the recent surge in Limble CMMS's popularity, thanks to the recent funding it raised, it was essential to explore if there are other options that might offer better value or features. The aim was to provide a comprehensive comparison to help users make an informed decision.

What Are the Common Complaints About Limble CMMS?

 While Limble CMMS is generally well-received, there are some recurring issues noted by users:

• Pricing Concerns: Limble pricing is considered high by some small to medium-sized businesses.
• User Interface: Although user-friendly, some users find it less intuitive compared to other software.
• Customer Support: There have been mixed reviews about the responsiveness and effectiveness of Limble's customer support.

What Criteria Were Used for Testing Limble CMMS Alternatives? 

To ensure a thorough comparison, I used the following criteria for evaluating Limble CMMS alternatives:

1. Ease of Use: How intuitive and user-friendly the software is.
2. Pricing: Overall cost and value for money.
3. Feature Set: The range and usefulness of features offered.
4. Customer Support: Quality and availability of support services.
5. User Reviews: Feedback and ratings from actual users.

• #1 Limble CMMS Alternative: Proptor

Why Should You Consider Proptor Over Limble CMMS?

Proptor stands out as a strong alternative to Limble CMMS due to its competitive pricing and advanced feature set. 

Unlike Limble, Proptor offers a more intuitive user interface, making it easier for new users to get up to speed quickly. Additionally, Proptor's customer support has received consistently positive feedback, ensuring that users get the help they need promptly.

Key Features of Proptor

Proptor offers a range of features designed to streamline maintenance management:

• Work Order Management: Easily create, assign, and track work orders.

• Preventive Maintenance: Schedule regular maintenance to prevent equipment failures.

• Asset Management: Keep track of all assets, including their maintenance history.

• Reporting and Analytics: Generate detailed reports to analyse maintenance performance and identify areas for improvement.

Pros and Cons

Pros:

• Intuitive User Interface: Users find Proptor easier to navigate compared to Limble.
• Responsive Customer Support: Proptor's support team is highly rated for their quick and effective responses.
• Comprehensive Features: Proptor offers a wide range of features that cover all aspects of maintenance management.

Cons:

• Limited Integrations: Proptor has fewer integration options compared to Limble.
• Learning Curve for Advanced Features: Some advanced features may take time to master.

Pricing

Proptor offers tiered pricing plans based on the size and needs of your facility. 

• Essential Plan costs $12 per user per month (annual billing) 
• Starter Plan, at $29 per user per month (annual billing), 
• Professional Plan is priced at $54 per user per month (annual billing)

For large teams, the Enterprise Plan offers advanced controls, integrations, and customizations, with pricing available upon request.

You can Get in touch with Proptor for customised quotes.

 #2 Limble CMMS Alternative: MaintainX

What Is MaintainX and How Does It Compare to Limble CMMS?

Key Features of MaintainX

MaintainX offers a comprehensive suite of features tailored to meet the needs of maintenance teams:

• Inventory Management: Efficiently track and manage inventory levels to ensure necessary parts and supplies are always on hand.
• Reduction in Unplanned Downtime: Implement preventive measures to reduce unexpected equipment failures and downtime.
• Asset Management: Track and manage assets, including maintenance histories and operational status, to extend their lifespan.
• Preventive Maintenance: Schedule and automate maintenance tasks to prevent issues before they arise.
• Activity Tracker: Monitor and log all maintenance activities to maintain a clear record of tasks performed.
• Mobile Access: Access MaintainX on the go with a fully-featured mobile application.
• Scheduling: Create and manage maintenance schedules to ensure timely completion of tasks.
• Asset Lifecycle Management: Oversee the entire lifecycle of assets, from acquisition to disposal, to maximise their value.
• Billing and Invoicing: Manage billing and invoicing processes efficiently within the system.

Pros and Cons

Pros:

• Intuitive and User-Friendly Interface: MaintainX makes it incredibly easy to open and record any safety or maintenance issues. Users appreciate the ability to quickly submit photos and notes along with their observations.
• Excellent Customer Support: The app has excellent support, ensuring that users get the help they need promptly when they encounter any issues.
• Great Customer Service: The company’s customer service is highly praised, contributing to a positive user experience.

Cons:

• Closed Work Orders Visibility: When work orders are closed, they still appear in the closed orders section, which can clutter the interface. An option to archive these while keeping them searchable would be beneficial.
• Communication Organization: The app lacks an effective method for organising communication, which can lead to confusion and disorganised notes.
• Scheduling Challenges: Reordering jobs on the calendar is difficult, and it's not easy to see who is assigned to a job in the calendar view, making scheduling a cumbersome process.

Pricing

MaintainX offers a variety of pricing plans to cater to different business needs:

• Basic
  • Cost: $0 per user/month
  • Ideal For: Small teams who need to digitise and track work orders
  • Key Points:
    • Unlimited Work Orders and Procedures
    • Real-time messaging capabilities
    • Limited access to advanced features (e.g., 2 active repeating Work Orders, 1-month access to Advanced Analytics)
• Essential
  • Cost: $16 per user/month
  • Ideal For: Teams wanting simple, streamlined preventive maintenance
  • Key Points:
    • Everything in Basic, plus enhanced features like unlimited repeating Work Orders
    • Extended access to Advanced Analytics for 3 months
    • Capability to attach images to unlimited Work Orders

• Premium (Most Popular)
  • Cost: $49 per user/month
  • Ideal For: Boosting efficiency with smarter workflows and deeper insights into asset reliability, parts inventory, and purchasing
  • Key Points:
    • Unlimited access to Advanced Analytics and Procedures
    • Comprehensive inventory and purchase order management
    • Additional functionalities like metre-based maintenance and time and cost tracking

• Enterprise
  • Cost: Custom pricing
  • Ideal For: Advanced control and security to scale maintenance, safety, and operational excellence across multiple sites
  • Key Points:
    • Everything in Premium, plus custom features tailored for large organisations
    • Enhanced support with a dedicated Account Manager
    • Advanced control and security options for managing multiple sites

#3. Limble CMMS Alternative: FIIX

What Makes Fiix a Strong Alternative to Limble CMMS?

Key Features of Fiix CMMS

Fiix CMMS offers a range of tools designed to empower your maintenance team and enhance overall efficiency:

• Mobile: Manage maintenance tasks from anywhere, at any time with the Fiix mobile app.
• Fiix Asset Risk Predictor (NEW): Combine data with AI to predict and prevent asset failures before they occur.
• Asset Management: Track, control, and optimise asset performance to extend their lifespan.
• Work Order Management: Simplify the creation, completion, and recording of work orders.
• Integrations: Connect your CMMS with other systems to share data seamlessly.
• Analytics and Reporting: Collect, analyse, and act on maintenance data to improve decision-making.
• Parts and Supplies Management: Ensure you have the right parts at the right time to avoid downtime.
• Fiix Foresight (FEATURED): Utilise AI for maintenance by analysing data, identifying trends, and taking quick action.
• Fiix App Exchange: Explore various tools that can enhance and supercharge your CMMS capabilities.

Pros and Cons

Pros:

• Organised and Accessible Asset Management: Fiix excels in organising assets with logical accessibility, making it easy to navigate and manage assets efficiently.
• Ease of Use: Users appreciate the user-friendly interface, which requires minimal time to learn and start using effectively.
• Rich Features and Data Capabilities: Fiix offers a wide range of useful features, including robust data import/export capabilities for performing various analyses.

Cons:

• Initial Setup Challenges: Setting up Fiix can be difficult initially, and adding new features can be time-consuming.
• Incomplete Reporting: Reports are missing stages of completion and do not include completed works with dates.
• Unhelpful Customer Support: During times of adaptation and compromise, Fiix has been noted as unhelpful and sometimes even rude.

Pricing

Fiix offers a range of pricing plans to suit different business needs, from small teams to large enterprises:

• Free
  • Cost: $0 per user/month
  • Ideal For: Small teams needing basic maintenance management without any cost
  • Key Points:
    • 25 active PMs (Preventive Maintenance tasks)
    • Unlimited service requests and work orders
    • Downtime tracking and asset management
    • Mobile app access and inventory management
    • Includes a calendar feature for scheduling
• Basic
  • Cost: $45 per user/month
  • Ideal For: Smaller teams that need more advanced preventive maintenance and support
  • Key Points:
    • All Free features, plus:
    • Unlimited PMs and detailed reports
    • Resource-based scheduling and user certification tracking
    • Access to the success team with email and phone support
    • Pass/Fail inspection capabilities

• Professional (Most Popular)
  • Cost: $75 per user/month
  • Ideal For: Larger teams managing maintenance across multiple sites with advanced reporting needs
  • Key Points:
    • All Basic features, plus:
    • Multi-site management and Fiix Foresight (AI-powered insights)
    • Purchasing and RFQs, nested PMs, and multi-asset work orders
    • Inventory cycle counts, advanced notifications, and custom analytics & reports
• Enterprise
  • Cost: Custom pricing
  • Ideal For: Large teams needing a secure, customizable solution with extensive integrations
  • Key Points:
    • All Professional features, plus:
    • Failure codes and customizable interface
    • Custom workflows and Fiix Integration Hub
    • Custom API integrations, e-signatures, and audit trail

#4. Limble CMMS Alternative: Upkeep

Why Is UpKeep a Good Alternative to Limble CMMS?

Key Features of UpKeep CMMS

• Work Order Management: Manage requests and work orders accurately and efficiently in real-time.
• Asset Management: Increase asset utilization and reliability while reducing downtime.
• Parts & Inventory: Streamline parts consumption and purchasing with mobile-friendly inventory management features.
• Preventive Maintenance: Shift from reactive to proactive asset operations.
• Safety & Compliance: Maintain audit trails and ensure regulatory compliance with integrated workflows.
• Integrations: Connect your systems with UpKeep to streamline maintenance and asset operations.
• Analytics & Reporting: Access trustworthy asset and workforce data for intelligent operations and data-driven decisions.

Pros and Cons

Pros:

• Centralised Facility Management: UpKeep excels at compiling facility management information in one central location, making it easily accessible to different users in a way that suits their needs.
• Convenient Work Order Tracking: The tracking for work orders is super convenient and thorough, simplifying reporting and helping to identify problem areas or where money should be spent.
• Effective Tool for Monitoring Assets: UpKeep is a fantastic tool for monitoring assets, organising work orders, and preparing your team's schedule efficiently.

Cons:

• Connectivity Issues: In areas with no or limited internet/phone signals, users experience connection issues, which can hinder uploading and occasionally result in lost data.
• Email Issues: Sometimes, important communications end up in junk mail, though this can occasionally be an error on the user's end.
• Learning Curve: Some users find UpKeep difficult to learn and believe a mandatory introductory training should be required for new users to facilitate smoother adoption.

Pricing

Lite

• Cost: $20/month per user
• Ideal For: Teams looking to track assets and create fundamental preventive maintenance schedules with procedures.
• Key Points:
  • Unlimited work orders and asset management
  • Schedule preventive maintenance with custom tasks
  • Unlimited request user licences
  • 24/7 phone, email, and chat support

Starter

• Cost: $45/month per user
• Ideal For: Teams aiming to build efficient preventive maintenance through machine status and manpower visibility.
• Key Points:
  • Everything in Lite, plus:
  • Preventive maintenance optimization with custom checklists
  • Inventory management and costing
  • Time and manpower tracking
  • 30-day analytics and reporting

Professional (Most Popular ?)

• Cost: $75/month per user
• Ideal For: Departments that need to leverage insights and analytics to drive maintenance growth and productivity.
• Key Points:
  • Everything in Starter, plus:
  • Multiple inventory lines and signature capture
  • Customizable request portal
  • Mobile offline mode
  • Advanced analytics and reporting

Business +

• Cost: Custom pricing (Request pricing for more information)
• Ideal For: Organisations ready to capture maintenance and operations data to manage multiple locations and system customization.
• Key Points:
  • Everything in Professional, plus:
  • Workflow automation and downtime tracking
  • Reliability tracking and purchase order management
  • Multi-site module support
  • Standard API access with custom work order statuses and integrations support
  • Customizable dashboards and roles
  • Single sign-on (SSO) for enhanced security and accessibility

#5. Limble Alternative CMMS: EMaint

How Does eMaint Stack Up Against Limble CMMS?

Key Features:

• Asset Management: Helps track and manage assets, including their locations, maintenance history, and condition. This feature ensures that all asset-related information is centralised and accessible.
• Work Orders: Facilitates the creation, assignment, and tracking of work orders. This feature allows users to schedule and prioritise tasks, monitor progress, and manage resources efficiently.
• Spare Parts Inventory: Manages the inventory of spare parts and supplies. It includes tracking stock levels, ordering new parts, and managing suppliers to ensure that necessary parts are available when needed.
• Reporting: Provides various reporting tools to analyse data and generate insights. Users can create custom reports on maintenance activities, asset performance, and other key metrics to support decision-making and continuous improvement.

Pros and Cons

Pros:

• User-Friendly Interface: The software offers an intuitive and easy-to-navigate interface, making it simple to track and manage orders effectively.
• Outstanding Customer Support: eMaint provides exceptional customer support, focusing on customer satisfaction and offering helpful workarounds when needed.
• Dedicated Implementation Specialist: Users benefit from a dedicated implementation specialist who monitors progress and provides customised recommendations to align the software with their business style.
• Effective Asset Tracking: The software excels at tracking assets and work orders, ensuring efficient management and minimising downtime.

Cons:

• Lack of Advanced Calibration Features: eMaint does not have a feature to record multiple readings for calibrations, nor does it provide automatic pass/fail and percent of error calculations, which can be limiting for some users.
• Training Required for Some Features: Certain features are challenging to use without proper training, which is offered by Fluke, potentially requiring additional time and effort for users to become proficient.
• Delays and Unmet Promises: There have been instances of delays and unmet promises, leading to wasted time and frustration.

Pricing

Enterprise

• Custom Quote: Pricing is tailored based on specific business needs and requirements.
• Includes Everything in Professional +: Adds features such as unlimited work request user logins, access to the web API, and a senior customer success manager.
• Additional Benefits: Features single sign-on, Xcelerate conference discount, and a multi-site toolkit.

Professional

• Starting at USD $85 per user, per month.
• 3 or More Users: Required to access this pricing tier.
• Includes Everything in Team +: Offers advanced features such as dedicated account management, interactive image mapping, automated workflows, work request options, and a sandbox staging account.

Team

• Starting at USD $69 per user, per month.
• 3 User Package: Minimum package size required.
• Includes: Standard CMMS features, unlimited helpdesk support, software updates and upgrades, 24/7 online training, and mobile device access.

After thoroughly testing and comparing five prominent alternatives to Limble CMMS, it's clear that each option brings unique strengths and considerations to the table. Here's a quick summary of our findings:

Proptor stands out for its competitive pricing, intuitive user interface, and responsive customer support. It provides a comprehensive set of features that cover all aspects of maintenance management, although it has fewer integration options and some advanced features might require a learning curve.

MaintainX offers an easy-to-use interface and excellent customer support, with strong features for inventory management and preventive maintenance. However, it faces challenges with work order visibility, communication organisation, and scheduling.

Fiix excels with its advanced features like AI-powered insights and comprehensive asset management. It has some initial setup challenges and reporting issues, and customer support has been criticised during adaptation periods.

UpKeep is notable for its centralised facility management and effective asset monitoring. It suffers from connectivity issues and a steep learning curve, though its pricing tiers cater to different needs and offer a range of features.

eMaint provides a user-friendly interface and exceptional customer support with a dedicated implementation specialist. While it offers solid asset and work order management, it lacks advanced calibration features and requires training for some functionalities. Additionally, there have been concerns about delays and unmet promises.

Picking the right CMMS isn't easy. 

Your needs, budget, and support expectations are unique. Every option has its pros and cons, so weigh your choices carefully to find the perfect fit for your business.